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Finally, if an employee opens a risky file that was placed on your file-sharing service, they may inadvertently download and introduce malware, such as viruses, spyware, worms or Trojan horses, on their computer and possibly compromise the entire network.

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If your file-sharing software requires you to bypass firewalls to upload or download files, you may be opening yourself up to attackers who can perform distributed denial-of-service, man in the middle and various other cyberattacks against your system. Once an unauthorized party gains access to your file-sharing service, it’s difficult to discern what they accessed and just how far your private information has spread. One of the most serious risks of file-sharing software is that sensitive data can be exposed, either intentionally or unintentionally, if employees aren’t careful and proper policies are not in place. Problems include “loss of IP, sensitive data leakage, loss of visibility and control over where data resides as well as compliance, regulatory, and e-discovery breaches,” Sloshberg said. “The consequences of consumer-grade file-sharing services in the workplace can be far-reaching,” Sloshberg said. These services, however, are meant for personal accounts and are severely inadequate when it comes to protecting a business’s data. “They most commonly turn to consumer-grade file-sharing services to overcome this productivity barrier of email.” “ restrictions force users to find workaround solutions,” he added.

data can be at its most vulnerable when being shared.”Īlthough email is the most common way businesses communicate, collaborate, and share information, limitations within commonly used email systems, such as file-size and storage constraints, often create restrictions, Sloshberg said. “Its value and privacy can be vital to business success, and it should be adequately protected at all times. “It’s easy to forget that the information we handle in our work lives often requires greater care,” he said.

With the consumerization of IT and the bring-your-own-device movement, employees now use traditionally consumer-oriented technology for business purposes, Sloshberg said. This makes secure file-sharing critical for small businesses. “With work and personal lives becoming increasingly blurred, especially for small business owners and managers, the delineation of work data and personal information has too,” said Dan Sloshberg, product marketing director at cloud services provider Mimecast.

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However, employees that use personal accounts and free services designed for consumer use could be putting your business at high risk for a security breach.

In fact, businesses that are slow to adopt formal, cloud-based file-sharing software may find their employees use their own personal cloud storage services to add a layer of convenience to their work. Choose a file-sharing site that offers business-grade security and is easy to access remotely.įor most businesses, cloud-based file-sharing services provide easy, convenient access to information at any time, from anywhere.Data security is essential to any business, so when choosing a file-sharing site, it is important to keep security in mind.There are many cloud-based file-sharing sites, which provide a convenient way to share, edit, and access documents and information.

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